AWARDS FOR ASSOCIATE PROFESSORS


Conversations
Individual Research Awards
Consultation/Collaborative Fellowships
Conferences
Guidelines & Apply
Award FAQs
Award Reporting


The IAS offers a series of research awards and fellowships to support associate professors working towards promotion. Applications for Individual Research Awards and Consultation/Collaborative Fellowships are accepted twice a year in fall and spring award cycles. The Spring 2018 deadline for these awards is February 19, 2018. Requests for Conversations and applications for Conference funds are currently accepted on a rolling basis.

The IAS welcomes applications for collaborative projects with colleagues at IUB or other IU campuses, community colleges, HBCU's, and universities abroad, including those in Africa, Asia, the Caribbean, Central and Latin America.


CONVERSATIONS

Objective: To enable tenured associate professors to develop new research ideas and plans with colleagues within IU.

The Institute will sponsor informal discussion groups at the request of tenured associate professors seeking to develop new research topics and directions. The intention is to generate feedback on new ideas in a cordial setting and to spark collaborative projects such as those funded under IAS Collaborative Fellowships (see below). To make a request, or for additional information, send emails to Kristina Downs, Communications and Projects Manager, at ias@indiana.edu.


INDIVIDUAL RESEARCH AWARDS

Objective: To support general research needs of tenured associate professors. Awards may be used for travel, purchase of books, research materials, research assistance, or contributions for publications.

Tenured associate professors may apply for research funds up to a total of $3,000 for a period of two years. After the initial two-year award, recipients who have submitted timely and complete progress reports may reapply for a second two-year individual research award.


CONSULTATION/COLLABORATIVE FELLOWSHIPS

Objective: To enable tenured associate professors to prepare publications, performances, exhibits, and grant proposals that draw upon the expertise of a group of faculty, be they colleagues at IU or at other institutions; to enable tenured associate professors to gain new knowledge or skill for future publications, performances, exhibits, and grant proposals by visiting one or more fellow scholars at those scholars' institution or by hosting said scholars at IUB.

Tenured associate professors may apply for funds to support consultations or collaborations for the following purposes:

1. Publications and Creative Activity: Tenured associate professor-initiated groups may apply for funds up to a total of $10,000 for two years to form an IAS working group of two or more faculty members from IUB and/or other institutions. The purpose will be to prepare manuscripts for the publication of major articles, books, or book chapters, or other forms of creative and scholarly activity.

2. Grant Preparation: Tenured associate professor-initiated groups may apply for research funds up to a total of $10,000 for one year for the purpose of developing collaborative proposals to be submitted to external funding agencies.

3. New Knowledge or Skill: For the purpose of gaining new knowledge or skill, associate professors may apply for up to $10,000 to visit and work with one or more fellow scholars at another institution, or to invite one or more colleagues from another institution to visit IUB.


CONFERENCES

Objective: To enable tenured associate professors to host conferences that will allow them and colleagues from IUB and other institutions to share, refine, and magnify work in progress. Our expectation is that conferences will take place at IUB. They should lead to publications, performances, grant proposals or exhibits that will help applicants advance towards promotion.

Conference funds are available up to $15,000. Funds are to be used only for the payment of honoraria and travel expenses for visiting scholars and artists and essential promotional materials for these programs. Conference awards may not be used for hosting a regular meeting of a regional, national, or international association or working group. Applicants are encouraged to seek additional funding from other sources as necessary.

Grant recipients are responsible for promotional activities and conference logistics, as well as travel and lodging arrangements for visitors.

One or more faculty may apply for these grants. Applications should be written in a language comprehensible to a diverse group of scholars specializing in a range of fields.

Applications should include:

  • The name(s), departmental affiliations, and contact information of the applicants as well as the year each applicant was tenured and anticipates coming up for promotion
  • a proposal indicating:

(1) topic of the conference and its importance
(2) conference objectives
(3) projected outcomes
(4) the conference’s relevance to applicants’ promotion

  • a list of IU faculty participants with a brief CV for each (2–3 pages maximum)
  • a list of outside participants; a tentative budget, including additional sources of support (confirmed or pending)

Applications should be submitted electronically in ONE PDF FILE to Kristina Downs, Communications and Projects Manager, at ias@indiana.edu. Applications are currently accepted on a rolling basis, as long as funds are available.


Guidelines for Individual Research Award, Collaborative and Research Consultation Fellowships


Applicants for all awards should submit the following as a single PDF file.

  • project application, including coversheet and project description with all listed elements
  • a short (2–3 page) CV with the relevant or selected publications only

Applications should be written in a language comprehensible to a diverse group of scholars in a range of fields.

Be sure you are using the application materials dated 9/1/2017.

NOTE: IAS funds cannot be used for professional memberships or as compensation to IUB faculty for writing, composing, editing, copyediting, or course release. Conference awards cannot be used for hosting a regular meeting of a regional, national, or international association or working group.

Applicant’s last name and award type should be included in the file name. (Ex: Julien-Collaborative_Fellowship-Fall_2017.PDF)

Applications should be submitted electronically in ONE PDF FILE to Kristina Downs, Communications and Projects Manager, at ias@indiana.edu, by Monday, February 19, 2018. Notification of awards will be made by the end of March.

DOWNLOAD APPLICATION COVERSHEET AND GUIDELINES


AWARD REPORTING


IAS awardees are required to submit brief progress reports about their projects. These reports are due approximately one year after the date of the award; the exact date is listed in the award letter. To simplify reporting, we have provided this brief form:

IAS_Award_Report_Form.docx

Awardees should complete the form, save the file with LAST NAME and DATE at the start of the filename (before “IAS Award Report”), and email it to ias@indiana.edu. We welcome photos or other project documentation that you might choose to add.

Recipients of multiple awards should complete one form for each and add the award category (“collaborative” or “individual,” etc.) to the file name.

If you have any questions, concerns, or suggestions, please contact us at ias@indiana.edu.

A final report is due in the second year after the award. Since many outcomes such as publications may not be complete within the first year, these reports help us to evaluate the impact of these awards. Final reports use the same form as the progress report.


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Award FAQs


Q: May I apply for more than one award in a single award cycle?

A: Yes, if your applications justify why you are applying in multiple categories, you may apply for multiple awards.


Q: I previously received a research award from the IAS, and the two-year period has not yet passed. May I apply for an award for a new project?

A: Yes, you may apply for an award for a new project or for a new phase of a current project (if the previously supported project phase is complete).


Q: I am also applying for funds from some other unit. Am I still eligible to receive IAS funding?

A: Yes, we hope that our awardees will receive additional funding. As long as the expenses for which you requested IAS monies are not being paid with some other funds, you will still be eligible to receive IAS funds. (In other words, no “double dipping,” but piecing together funding from multiple sources is all right.) We do ask that you notify us if additional funds become available to you.


Q: What may IAS funds be used for?

A: IAS funds may be used in a variety of ways to support faculty research. This includes travel, purchase of books, research materials or tools, research assistance, or contributions for publications. IAS funds cannot be used for professional memberships or as compensation to IUB faculty for writing, composing, editing, copyediting, or course release. If you have a specific question about a potential use of funds, please contact us at ias@indiana.edu.


Q: My project timeline has shifted. What should I do?

A: If your project will still be completed within the original 2-year window, report the shift in your annual report and proceed. If your project will take longer than the original 2 years allotted, contact us at ias@indiana.edu to discuss the possibility of an extension.


Q: For a Consultation/Collaborative Fellowship, do my collaborators need to be from IU, or may they be from another institution?

A: Collaborators may be from any institution. Make sure to fully explain the role of these collaborators in your project.


Q: May I include funds for travel or other project costs in the budget for my Consultation/Collaborative Fellowship?

A: You may include travel costs, fees for copyrights, funds for graduate assistants, and other related project costs in your budget. Be clear about each budget line item and be certain that it clearly relates to the project you have proposed.


Q: May I include "miscellaneous" or "incidentals" line items in my budget?

A:
The committee strongly encourages you to identify explicit uses for each budget item.


Q: How can I increase my chances of success?

A: Use the application form like a checklist. When you have completed your materials, go back through and check off all of the required elements. It is also helpful to have someone completely unfamiliar with your project – ideally someone who is not in your department or discipline – read your application and give you questions and comments. This simulates the review process and can flush out jargon or incomplete explanations.


Q: Can someone at the IAS let me know if I’m on the right track before I submit my application?

A: Yes, Associate Director Suzanne Godby Ingalsbe can talk with you about your proposal or review a draft of your application prior to submission (if shared with her in time). Contact her at sgodby@indiana.edu.


Q: How can I be certain that I am using the most recent version of the application materials?

A: The application form has a date in the footer. Check the instructions section on the awards website (https://ias.indiana.edu/resources-for-assoc-professors/ias-awards-for-assoc-professors/) to make sure that the date on your application form matches the most recent date listed in the instructions.